Policies

Effective Date: August 1, 2026

Be Well With Mama Inc. (“Be Well With Mama,” “we,” “our,” or “us”) is committed to maintaining a safe, welcoming, and transparent online experience for our community. These policies explain how we collect information, protect our visitors, and establish expectations for use of our website and online platforms.

By accessing or using our website, you agree to the policies outlined below.

Privacy Policy

Information We Collect

Be Well With Mama may collect information provided voluntarily by website visitors, including but not limited to:

  • Name

  • Email address

  • Phone number

  • Mailing address

  • Registration information for programs or events

  • Donation information

  • Vendor, sponsor, or volunteer information

  • Survey responses or feedback

We may also collect limited technical information automatically, such as browser type, device information, and website usage data to help improve our website experience.

How We Use Information

Information collected may be used to:

  • Register participants for programs and events

  • Process donations and payments

  • Communicate updates, newsletters, and organizational information

  • Respond to questions or requests

  • Improve programs, services, and website functionality

  • Maintain records required for nonprofit operations

Be Well With Mama does not sell, rent, or trade personal information to third parties.

Sharing Information

We may share information only when necessary to:

  • Process payments through trusted service providers

  • Operate programs and events

  • Meet legal obligations

  • Protect the safety and rights of our organization, participants, or community

We take reasonable steps to ensure third-party partners handle information responsibly.

Data Security

We take reasonable precautions to protect personal information. However, no online system can guarantee complete security, and users provide information at their own risk.

Your Choices

You may request to:

  • Update your information

  • Unsubscribe from communications

  • Ask questions about information collected

Requests may be submitted through our contact information listed on this website.

Terms of Use

By using the Be Well With Mama website, you agree to use this website responsibly and respectfully.

You agree not to:

  • Use the website for unlawful purposes

  • Attempt to gain unauthorized access to website systems

  • Upload harmful content or malicious software

  • Misrepresent your identity or affiliation

  • Copy or distribute website content without permission

Be Well With Mama reserves the right to modify, restrict, or remove website content at any time.

Non-Discrimination Policy

Be Well With Mama is committed to serving families and community members with dignity, respect, and compassion.

We do not discriminate based on race, color, national origin, disability, age, or any other protected status under applicable laws.

We are dedicated to creating spaces where mothers, families, volunteers, vendors, sponsors, and community partners feel welcomed and supported.

Community Conduct Policy

Be Well With Mama is committed to maintaining safe and respectful environments both online and at in-person events.

Participants, volunteers, vendors, sponsors, and community members are expected to:

  • Treat others with kindness and respect

  • Communicate appropriately

  • Respect personal boundaries

  • Avoid harassment, bullying, discrimination, or threatening behavior

  • Follow event and program guidelines

Be Well With Mama reserves the right to address behavior that disrupts the safety or wellbeing of our community.

Photography & Media Policy

By participating in Be Well With Mama programs, events, or activities, participants may be photographed, recorded, or featured in promotional materials.

Images, videos, or testimonials may be used for:

  • Website content

  • Social media

  • Marketing materials

  • Educational materials

  • Fundraising efforts

We respect individual privacy and encourage participants to notify event staff if they have concerns regarding photography or media use.

Specific consent forms may be required for certain activities, testimonials, or participant stories.

Wellness & Medical Disclaimer

Be Well With Mama provides educational resources, community support, and wellness programming. Our services are intended to support mothers and families but are not a replacement for professional medical, mental health, or emergency services.

Information shared through our website, programs, events, or social media should not be considered medical advice.

If you are experiencing a medical emergency or mental health crisis, please seek assistance from a qualified healthcare provider or emergency service.

Donation Policy

Donations made to Be Well With Mama support our mission, programs, and initiatives.

Unless otherwise specified, donations are considered unrestricted gifts and may be used where the organization determines the greatest need exists.

Donation receipts will be provided as required.

Donation refunds will be considered on a case-by-case basis. Please contact us with questions regarding a donation.

Event Registration & Cancellation Policy

Event registration requirements, fees, and deadlines vary by event.

Unless otherwise stated:

  • Registration fees are non-refundable after a designated cancellation deadline.

  • Be Well With Mama reserves the right to modify, postpone, or cancel events due to circumstances outside of our control, including weather, safety concerns, or emergencies.

  • Participants will be notified of significant changes when possible.

Vendor & Sponsor Policy

Vendors and sponsors participating in Be Well With Mama events agree to:

  • Follow event guidelines and deadlines

  • Represent their business professionally

  • Maintain a safe environment

  • Respect attendees, volunteers, and other vendors

  • Follow all applicable laws and regulations

Be Well With Mama reserves the right to decline or remove vendors, sponsors, or partners whose participation does not align with our mission or community standards.

Intellectual Property Policy

All website content, including logos, graphics, written materials, photographs, and branding, belongs to Be Well With Mama unless otherwise noted.

Content may not be reproduced, modified, or used for commercial purposes without written permission.

Social Media Policy

Be Well With Mama’s social media platforms are intended to provide education, connection, and community support.

We encourage respectful discussion. Comments or content may be removed if they include:

  • Harassment

  • Hate speech

  • Threats

  • Spam

  • Misinformation presented as fact

  • Personal attacks

  • Content unrelated to the purpose of the platform

Repeated violations may result in restrictions or removal from online communities.

Changes to These Policies

Be Well With Mama may update these policies periodically to reflect organizational changes, legal requirements, or improvements to our practices.

Updated policies will be posted on this website with a revised effective date.

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